Outlook 2010, Outlook 2013 and Outlook 2016.You can find the rules creation wizard via.In order to get the oft-file option, you’ll need to set Outlook as your e-mail editor (Tools-> Options.-> tab Mail Format).Ĭreate the reply rule via the rules creation wizard If there is no option to safe as an oft-file, you are probably using Outlook 2003 or previous and have Word set as the email editor. Save the message as an oft-file to a convenient location.Include a subject but do not address the message. Start a new message and type the feedback and thank you message.This is a 3 step process.Ĭreate the message template for your reply The rule will then be executed for each message in that folder (but only once for each sender) no matter when they were received. Probably the easiest solution is to create a message rule which replies with a specific message and then to run that rule manually. Method 1: Run a reply message rule manually If you need more flexibility, then exporting the folder to an Excel sheet and running a mail merge would be a better solution. How can I reply to all these emails in a specific folder at once?Īn easy way to address this situation is by creating a rule and run it manually. Considering the amount of messages, replying to each individual message isn't an option. Now we want to reply to these messages with the results of the feedback and a thank you note. We've collected these messages into a separate folder. Step 8: Click the OK button to close the Rules and Alerts dialog box.Over a period of time, we've been receiving emails with feedback information. Note: If a dialog box pops out and tells you the rule is client-only rule, just click the OK button to close the dialog box. Step 7: Now in the last dialog box, enter a name for this rule in the Step 1 box, check the option of Run this rule now on messages already in “Inbox”, and then click the Finish button. Note: Change the as your own email domain. (3) In the Search Text, enter into the first box, click the Add button, then click the OK button.
(1) Check the option of except with specific words in the sender’s address
Step 6: In the fourth Rules Wizard dialog box, (3) In the Rules and Alerts dialog box, select the folder that you will move external emails to, and then click the OK button. (1) Check the option of move it to the specified folder Step 5: In the third Rules Wizard dialog box, (3) In the Search Text dialog box, enter in the first box, click the Add button, and then click the OK button. (2) Click the Specific words to open the Search Text dialog box (1) Check the option of with specific words in the sender’s address Step 4: In the second Rules Wizard dialog box, Step 3: In the Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and click the Next button. Step 2: In the Rules and Alerts dialog box, click the New Rule button. Note: In Outlook 2007, you can click the Tools > Rules and Alerts.
Step 1: Shift to the Mail view, open the specified mail folder, and click the Rules > Manage Rules & Alerts on the Home tab. The following method is about a rule to filter all external email messages from a certain mail folder in Outlook.
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